Job Description: Assistant to Project Manager

Responsibilities:

Project Management Support

• Assist in the planning, coordination, and implementation of various projects under TeC, including education programs, business trip, business missions, consultancy projects, and innovation initiatives.

• Support both government-funded projects (e.g., DEPA, NIA, OSMEP, DITP, etc.) and private client projects, ensuring compliance with specific requirements, documentation, and reporting standards.

• Prepare and manage project documentation such as TORs, proposals, contracts, and progress reports.

• Track project timelines, deliverables, and budgets; proactively follow up with team members and partners to ensure milestones are met.

• Conduct market or background research relevant to each project to support decision-making and project presentations.

  
  

Event & Program Operations

• Assist in organizing and executing offline events, such as business forums, exhibitions, seminars, training programs, and business matching activities.

• Coordinate logistics, including venue arrangements, equipment setup, vendor and supplier coordination, catering, and on-site support.

• Work closely with marketing and PR teams to ensure seamless event communication and post-event documentation (photos, reports, participant feedback, etc.).

• Manage participant registration, coordination with speakers, and preparation of event materials and signage.

  
  

Coordination & Communication

• Liaise effectively with internal departments, clients, partners, and government agencies to support project goals and operational efficiency.

• Schedule and coordinate meetings, draft minutes, and follow up on action items.

• Support bilingual (Thai-English) communication and documentation when needed.

  
  

Administrative & Reporting Support

• Prepare and maintain project-related databases, budgets, and filing systems.

• Assist in the preparation of invoices, reimbursement forms, and other financial documentation related to projects or events.

• Support the Project Manager in preparing presentation materials and project updates for management and clients.

Qualifications:

• Bachelor’s degree in Business Administration, Marketing, Management, Communications, or a related field.

• 1–3 years of experience in project coordination, event management, or related functions (fresh graduates with strong potential are also encouraged to apply).

• Strong multitasking, time management, and communication skills.

• Good command of English and Thai (spoken and written).

• Proficiency in Microsoft Office, Google Workspace, and basic design or presentation tools is an advantage.

• Positive, service-minded, and adaptable personality, able to work under dynamic conditions and tight timelines.